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11 High Group Apps to Create Productive Office in 2023

Group apps are there to make your work life straightforward. 

One of the best group app is the one which means that you can set targets, create an agenda, monitor workforce & undertaking progress, streamline communication, collaborate with the workforce, and preserve issues so as.  

The last word objective of the group is enterprise success. You simply want the suitable group instruments and practices in place.

Do you know 79% of staff endure from delicate, average, or extreme burnout as a result of poor group?

As soon as your group is in line, you’ll be able to elevate your online business from the challenges it’s going through  as a result of lack of group primarily together with:  poor productiveness, pointless stress, office conflicts, damaged workflow & communication, and nonalignment in operational processes.

On this submit, I’ve listed the very best 11 group apps for a extra productive office in 2023. Whether or not you need assistance with self-organization, managing a workforce, or simply retaining your information so as, you will see the suitable resolution for you. 

I’ve tried a fair proportion of productiveness instruments over the previous decade. I ready this record based mostly on thorough analysis and an in depth overview. I  have taken numerous elements under consideration similar to worth for cash, ease of use, and particular options whereas creating this record. Hope, it should show you how to make an knowledgeable and unbiased determination.     

Set up your initiatives, workforce communication, file and paperwork with 14-Days free trial of ProofHub!    

11 Finest group apps for a extra productive office in 2023 

  1. ProofHub – Finest for undertaking administration and workforce collaboration
  2. Evernote– Finest for organizing notes
  3. Todoist – Finest for organizing duties
  4. Notion – Finest for data administration
  5. Calendly – Finest for schedule administration
  6. RescueTime – Finest for organizing time 
  7. Zoom – Finest for organizing video conferences
  8. Dropbox – Finest for cloud storage and file sharing 
  9. ActiveInbox – Finest for e mail administration
  10. Zapier – Finest for workflow automation
  11. Habitica – Finest for objective monitoring

How group apps might help your online business?  

Group Apps assist your online business with outlined workflows, centralized undertaking and workforce administration, streamlined communication, complete monitoring, reporting, & evaluation, and superior collaboration & engagement. The end result can be improved productiveness, aligned operational processes, elevated effectivity, efficient communication, and enhanced group.

11 Finest Group Apps to Create a Productive Office

Group apps are designed to unravel the group challenges confronted by managers in organizing groups, duties, shoppers, and themselves. I’ve listed the highest 11 greatest group apps that may show you how to tackle these challenges and make your life straightforward. 

1. ProofHub – Finest for undertaking administration and workforce collaboration


ProofHub is the very best group app that provides undertaking administration and workforce collaboration collectively in a single place. It gives you final management to keep on high of your work — from organizing your personal agenda of the day to managing teamwork, retaining monitor of initiatives, and channelizing workforce collaboration it places all the things in a single place. 

ProofHub is also known as an final productiveness instrument as a result of you’ve got a centralized platform to handle all the things from duties to groups to shoppers. You don’t really feel any must go to totally different locations to seek out information, messages, initiatives, reviews, shopper necessities, and so forth.

Key options

1. Set up your self with a user-friendly dashboard: No extra mess. With “Agenda”, you get a transparent view of the duties which might be Overdue, At this time, and Upcoming. It’s way more competent than a fundamental to-do record. 

Proofhub user-friendly dashboard

“Tasks” within the dashboard comprises all the small print of initiatives. You’ll be able to entry and plan your calendar with My Occasions & Milestones out of your dashboard.   

ProofHub dashboard offers you full management of your workflow: groups, initiatives, and communication.    

2. Save time on assigning and scheduling duties from a single place: No want of switching tabs. With ProofHub, you’ll be able to merely create and assign duties. You’ll be able to set due dates, add process descriptions, set priorities, add personalized workflows, create subtasks, and customized roles.      

scheduling tasks

You need to use labels – “low”, “medium”, “excessive”, or “pressing” – to set priorities. Helps you make sure that you meet the deadlines.   

use labels to set priorities

You will have a recurring process characteristic that means that you can automate repeated duties. You’ll be able to set the frequency of scheduled duties. Helps you save time.

3. Get all the knowledge in a single place: Nothing is scattered. You’ll be able to view your whole duties and knowledge in a single placewho the duty is assigned to, what stage it’s in, the way it will have an effect on the workflow, and extra in 4 totally different views: Kanban Board, Desk, Calendar, and Gantt Chart.         

Kanban Board

4. Keep away from confusion by sharing information on-line: No want to make use of a number of instruments. With ProofHub, you’ll be able to arrange a devoted channel for file sharing and a location for storage. Everybody is aware of the place to search for the knowledge. ProofHub comes with Google Drive, DropBox, and different cloud platforms integration. 

You too can share information from computer systems in a number of file codecs, together with JPEG, PNG, PDF, and extra. Editors can collaborate and share actionable suggestions on the connected information.

multiple file formats

5. Streamline communication and collaboration: No extra accountability conflicts. You’ll be able to immediately message your teammates one-on-one or in-group with real-time built-in chat.  

real-time built-in chat

Tag colleagues on initiatives or duties utilizing @point out process feedback and keep away from accountability points. The tagged person will get an instantaneous notification.   

Use Challenge discussions to maintain everybody’s workforce, shoppers, and all stakeholders on the identical web page. 

Project discussions

You need to use Notes to jot down the necessary particulars and share them with teammates.  

use Notes to jot down

6. Grasp time administration with time monitoring: Clearly know the place your time is spent. With ProofHub time monitoring, you’ll be able to manually add the time spent and mechanically monitor the time spent on the undertaking. You too can add estimated time for initiatives. This helps you in time evaluation.       

ProofHub time tracking

7. Get an in depth overview of the undertaking’s progress with undertaking reporting: No extra guessing work on the way you carried out. Challenge reviews give you an in depth overview of undertaking progress and give you actionable insights. This helps in bettering undertaking planning and productiveness evaluation.   



  • All-in-one platform that eliminates the necessity to put money into a number of instruments.
  • Supplies you with final management over duties, groups, and shoppers. 
  • On-line proofing to collaborate on inventive belongings along with your workforce and share actionable suggestions immediately.
  • Bulletins for celebrating and interesting with distant groups
  • Handle initiatives straight out of your e mail inbox.  
  • Consumer-friendly interface. You and your workforce can get used to the instrument shortly.
  • Minimal studying curve that makes it straightforward to undertake by everybody.   
  • Limitless customers and limitless initiatives for a flat price. Value-effective for small to mid to massive groups.


  • Not supreme for people or solo freelancers  
  • Typically notifications can get overwhelming


ProofHub gives two plans: ESSENTIAL and ULTIMATE CONTROL. 

ESSENTIAL plan is accessible at $45/month when billed yearly. Very best for a small workforce. Limitless customers: you’ll be able to add as many workforce members as you want with none further prices.

ULTIMATE CONTROL plan is accessible at $89/month when billed yearly. Very best for giant groups. Limitless customers, Limitless initiatives, and Superior options you’ll be able to add as many workforce members and initiatives as you want with none further prices. 

ProofHub gives you a 14-day free trial. It’s your likelihood to see the instrument in motion and test each characteristic. You get entry to all of the options in a free trial. You’ll be able to even schedule a free demo to study from the help workforce how this instrument works. 

Join a 14-day free trial to handle your workforce without cost, and consider how everybody in your workforce likes ProofHub.  

2. Evernote – Finest for organizing notes

Evernote - Best for organizing notes

As per my overview, Evernote is the very best app available in the market for note-taking. It may show you how to with group additionally by changing notes or to-dos into duties. It looks like a easy note-taking app, however it’s greater than that. You’ll be able to create duties out of your notes, delegate duties and think about all of the duties in a single place. 

It’s good for notes and process group, however comes with restricted undertaking administration capabilities.              

Key Options 

  • Sync and arrange notes throughout gadgets 
  • Create and assign duties out of your notes or to-dos
  • Join notes with calendar for scheduling and planning
  • View all of the duties in a single place in numerous classes 
  • Scan paperwork and convert them into digital information with a doc scanner 


  • You’ll be able to add textual content, photos, audio, scans, PDFs, and paperwork to notes ( I actually like this characteristic)    
  • Highly effective search capabilities to seek out notes utilizing titles, dates, content material varieties, and so on
  • Get templates to create notes sooner and higher    


  • Restricted undertaking views
  • Month-to-month storage and add restrict
  • Naked bones free plan 


Evernote has three plans: free, private, {and professional}.

Free plan is for everybody. You’ll be able to improve to the Private plan for $14.99/month, and the Skilled plan for $17.99. Private plan is nice for self-organization.  

3. Todoist  


Todoist is without doubt one of the greatest simple-to-use group apps that means that you can arrange your process from a single window. It comes with a neat and clear interface that brings readability to your thoughts with straightforward group. You’ll be able to create duties, monitor progress, delegate duties, create shared folders, and way more for full process group and administration. 

However what I noticed is it has restricted undertaking administration capabilities for complicated undertaking administration.           

Key options

  • Simply create duties with a fast add button and add process particulars. Set priorities, reminders, and create subtasks.         
  • Routinely sorted duties into classes: At this time and Upcoming.
  • View all of the duties in a single place with the Todoist board and Kanban board 
  • Delegate duties with shared folders and share information  
  • Take the quiz to create private productiveness reviews   


  • Consumer-friendly interface and simple to make use of
  • Collaborate with a variety of software program 
  • Free templates to shortly begin engaged on initiatives 


  • Not supreme for complicated undertaking administration
  • Restricted undertaking administration options 
  • Required integrations with a number of apps  
  • Costs price per person 


Todoist has three plans: Free, Professional, and Enterprise. Free plan is for everybody. Professional plan is $4 per person monthly. Marketing strategy is $6 per person monthly. Sadly, there is no such thing as a free trial for the Professional plan.

4. Notion – Finest for data administration

Notion - Best for knowledge management

Notion is a good instrument for organizing mental property and data administration of your group. It can make it straightforward so that you can kind, retailer, create, and discover data. You’ll be able to create notes, paperwork, and initiatives in a central place. Thus, you don’t want a separate platform for data belongings administration. 

Anybody within the workforce with permission can entry, create, and collaborate on the data belongings. 

I discover this instrument a terrific possibility for many who need assistance with undertaking documentation. However restricted undertaking monitoring, administration, and reporting options might want you to search for different instruments.         

Key options:

  • Engineering Wiki means that you can centralize all of your data
  • Assembly notes mean you can create notes utilizing superior options
  • Deliver all of your initiatives to at least one place


  • Create superior notes utilizing options like code snippets, photos, movies, and extra     
  • Search by way of initiatives utilizing filters and labels
  • Consumer-friendly interface  


  • Lack of superior undertaking administration options
  • Restricted choices within the free plan 


Notion has 4 plans: Free, Plus, Enterprise, and Enterprise.

Free plan is for everybody however you can’t handle a workforce with it. You must improve to Plus plan which prices you $8 per person monthly. For managing a big workforce, you should subscribe to a Marketing strategy ($15 per person monthly) or Enterprise plan. 

5. Calendly – Finest for schedule administration 

Calendly - Best for schedule management

Calendly is a good instrument for schedule administration. It gives you superior calendar scheduling capabilities that show you how to within the group, time administration, and bettering productiveness. With its scheduling automation, you’ll be able to remove the necessity for back-and-forth emails to seek out the proper time for scheduling an appointment. 

Key options

  • Share your Calendly availability with everybody
  • Schedule appointments as a workforce and see their availability    
  • Sync with different calendars in actual time  
  • Ship e mail reminders for the appointment  
  • Combine with many of the common apps similar to Zoom, Salesforce, and Paypal


  • Sync with different calendars in actual time  
  • Request an automatic follow-up assembly 
  • Routing types for assembly attendees to request data 


  • Doesn’t combine flawlessly with all e mail platforms   
  • Costly month-to-month plans  


Calendly gives 5 plans: Fundamental (free), Necessities ($8 per seat monthly), Skilled ($12 per seat monthly), Groups ($16 per seat monthly), and Enterprise (customized pricing).

6. RescueTime – Finest for organizing time 

RescueTime - Best for organizing time 

RescueTime is without doubt one of the greatest instruments for organizing time. It helps you analyze the place you frolicked with insightful time monitoring and take management of your time. You’ll be able to set every day personalised targets, block focus classes, and way more.

Not simply that this instrument additionally analyze your focus and share ideas to enhance your time administration. It really works as a time administration coach for you. 

Key options

  • Automated time monitoring   
  • Block distractions when ‘focus time’ triggers
  • Analyze focus and share options that can assist you keep on monitor  
  • Time monitoring reviews to research the place you spend time
  • Present end-of-day summaries of how your day went     


  • Monitor time you spend on apps and websites 
  • In-depth reporting on the way you frolicked 
  • Alerts to remind you of every day targets


Lack of integration with different software program 


RescueTime Lite is free but it surely comes with restricted options. Rescue Time prices you $12 monthly, but it surely gives you premium options.           

7. Zoom: Finest for organizing video conferencing 

Zoom: Best for organizing video conferencing

Zoom is a good video conferencing app that means that you can join along with your distant workforce by way of audio and video calls. It additionally means that you can collaborate along with your workforce by display screen sharing, including annotations, and recording conferences. You’ll be able to arrange all of your distant workforce conferences with Zoom.   

Key options


  • Zoom Chat to ship messages to workforce members in conferences  
  • Combine flawlessly with different software program  
  • Translated captions for simple understanding
  • Share display screen throughout conferences    
  • Simple to make use of
  • High quality audio and video conferencing 
  • Assembly filters and backgrounds


  • Assembly time and members are restricted within the free plan 
  • Advanced plan pricing construction 


Zoom fundamental plan is free for everybody. However you’ll be able to improve to Professional, Enterprise, Enterprise Plus, and different plans to get entry to premium options. 

8. Dropbox – Finest for cloud storage and file sharing   

Dropbox - Best for cloud storage and file sharing

DropBox is without doubt one of the greatest apps to deliver all of your information collectively. It means that you can on-line retailer, share and switch your information, paperwork, movies, footage, and extra at a central place. Anybody with permission can entry the information from cloud storage. Thus making it straightforward in your workforce to collaborate and preserve all the things organized.        

DropBox additionally means that you can share information of huge measurement. 

Key options

  • Cloud storage permits one to retailer and entry information from wherever  
  • Switch massive information upto 100 GB   
  • Integration with different software program 
  • Backup information in order that you don’t lose them  


  • Quick add velocity
  • Superior stage of safety 


  • Advanced person interface 
  • Restricted cupboard space in fundamental plans 


DropBox’s plan Plus prices you $9.99/month for one person when billed yearly and Household plan prices you $16.99/month for six customers. 

9. ActiveInbox – Finest for e mail administration   

ActiveInbox - Best for email management   

ActiveInbox is without doubt one of the greatest instruments to arrange your e mail inbox. It turns your Gmail right into a process supervisor. With ActiveInbox, you’ll be able to create duties from Gmail, kind emails, and clear undesirable emails. It helps you keep organized with a spread of e mail group options. However, on the identical time it may improve your e mail utilization obsession.  

Key options 

  • Flip emails into duties for e mail undertaking administration 
  • Ship light reminders to maintain on monitor  
  • Automated follow-up if you don’t reply to emails   
  • Type your undertaking into folders 


  • Simply combine with Chrome
  • Enhanced e mail management.   
  • Inexpensive pricing 


  • Change e mail interface 
  • Doesn’t supply superior group capabilities


ActiveInbox’s Skilled plan prices you $5.37 per account/month when billed yearly. If you wish to handle your particular person inbox, Skilled plan is the suitable possibility.             

10. Zapier – Finest for workflow automation

Zapier - Best for workflow automation

Zapier is an incredible platform to automate your workflow. It integrates with hundreds of enterprise apps to automate their workflow. It’s a very helpful productiveness app to avoid wasting time. It really works based mostly on the circumstances. 

For instance, save e mail attachments on Google Drive. If you happen to obtain an e mail with an attachment, will probably be saved in Google Drive with automation.      

Key Options          

  • Workflow automation to automate your every day duties  
  • Combine with hundreds of enterprise apps for enhanced performance
  • Its filters allow you to management when a Zap runs based mostly on particular circumstances
  • Affords a variety of customization choices


  • Consumer-friendly interface
  • Inexpensive for companies
  • Superior safety features    


  • Restricted characteristic within the free plan
  • Requires a studying curve to get began 


Zapier gives 5 plans: Free , Starter ($19.99), Skilled ($49), Group ($399), and Firm ($799). 

Free plan is for everybody. Starter and Skilled plans designed for people. For the workforce and the complete group, you’ll be able to select a Group and Firm plan.      

11. Habitica – Finest for objective monitoring  

Habitica - Best for goal tracking

Habitica is a cool goal-tracking app to maintain you on monitor and obtain your targets. It makes use of the component of gaming for objective monitoring and process administration. You’ll be able to set rewards if you obtain the targets and punishment if you don’t.  

Key options 

  • Create, delegate, and monitor duties with a process record  
  • Monitor Your Habits and Objectives
  • Earn Rewards for Your Objectives
  • Create a powerful social community to encourage you
  • Chat space to attach along with your workforce


  • Interactive person interface 
  • Cell-friendliness 
  • Group of customers 


  • Lack of updates and new options
  • Lack of integrations with different software program  


Habitica has primarily two plans: private and group plans.

Private plans are free to make use of. Group plan prices you $9 monthly + $3 per member. It’s supreme for managing a small workforce. 

How you can Select the Finest Group App?

Group apps are of nice help to managers. It takes away stress, saves time, and improves productiveness by retaining all the things organized – out of your duties to information, paperwork, communication, schedule, and all the things associated to work. Step one is to decide on the suitable group app that greatest serves you. Nonetheless, it may be overwhelming, contemplating the variety of choices accessible available in the market.  

Listed here are some fast ideas for selecting the very best group app:  

  • Establish your wants: Group apps can be found in numerous classes: duties, information, conferences, communication, initiatives, and so on. Outline what you need assistance with.
  • Discover the suitable app: Try the options of the app and search for the options based mostly in your wants. A whole group app is one which means that you can handle your process, information, communication, groups, and initiatives all from one place. Nonetheless, in order for you assist with a selected space, you’ll be able to go for a feature-specific app for an inexpensive possibility.      
  • Ease of use and compatibility: Search for an app with a neat and clear person interface and simple to navigate. Be certain that it’s appropriate with the software program you might be at the moment utilizing similar to Gmail, Calendar, and Google Drive.   
  • Safety and privateness: Keep in mind the safety features of the app. There are 5 layers of safety: Bodily safety, Community & system safety, Utility safety, Privateness, and Compliance. Be certain that your service supplier complies with safety measures.  
  • Opinions and free trial: Undergo the unbiased critiques of the app on the favored platforms similar to G2, Capterra, and Software program Recommendation. This will provide you with a transparent thought concerning the execs and cons of the app. Final, however not least, take a free trial of the group app to make a ultimate determination.

Strive ProofHub for FREE and see the way it works.        

How will you arrange your work duties higher? 

A company app might help you with group options, but it surely can not educate you concerning the group. You continue to must comply with the suitable practices to arrange your work duties higher. 

Listed here are some fast ideas you need to use for higher process group:

  • Create a process record: Create every day, weekly, and month-to-month to-do lists of necessary duties. Seek advice from the lists to remain organized.    
  • Set priorities: Determine what’s necessary in an effort to arrange duties accordingly and meet the deadline.
  • Use calendar: Use calendar to plan your month-to-month duties, conferences, interviews, and coaching. Overview the calendar once in a while to make changes and keep away from clashes.        
  • Delegate duties: Delegate duties to handle workload. Set the suitable expectations and clear deadlines. It helps you distribute work and obtain undertaking targets.
  • Mark accomplished duties: Mark the duties which might be accomplished. It can show you how to scale back muddle.     
  • Use instruments to remain organized: Use a company app to create a devoted channel to arrange your duties, information, communication, and extra. It retains all the things organized.        
  • Cut back the burden: Reply to emails and telephone calls. Don’t allow them to pile up. Block a time for replying to the work emails.    

Why are group apps necessary?

Group apps empower you with superior group options which make life straightforward for you. You’ll be able to keep organized which in flip results in productiveness and peace of thoughts. 

Listed here are some explanation why group apps are necessary: 

  • Enhanced group: Group apps centralized your earlier decentralized workflows. This brings everybody on the identical web page and makes it efficient to collaborate.     
  •  Enhance productiveness: When all the things is instead and properly organized, you’ve got psychological readability that makes you waste much less time discovering issues. You’ll be able to effectively work in your duties. 
  • Cut back waste hours: Streamlined workflow for each side makes you simpler. You spend much less time searching for extra data and extra on work. 
  • Cut back stress: Group brings peace of thoughts. You would not have to ask everybody for the duty standing, information, paperwork, and so forth, which might be overwhelming.       
  • Take management: Group apps mean you can take management of your initiatives and groups multi function place. You’ll be able to monitor undertaking progress and make choices to make sure you meet the deadlines

Get Organized and Tremendous productive At this time with ProofHub

The start of the group apps is the results of the need to counter the group challenges confronted by managers in undertaking and workforce administration  scattered initiatives, decentralized workflow, and file sharing, inconsistent communication channels, and lack of monitoring  

In order that the office might be extra productive, environment friendly, and arranged, there is no such thing as a chaos, and also you keep organized with peace of thoughts. 

The one factor is you must select the suitable instrument. Some instruments are good for organizing information, some are good for organizing communication, some are good for organizing time, and so forth. However the very best instrument is the one which addresses all of the features. 

With ProofHub, you will see the suitable group in each space of your undertaking and workforce administration — whether or not it’s duties and initiatives, information and paperwork, or workforce communication. You will have full management!  

Ebook a FREE demo to see the way to take management of your group with ProofHub.

Regularly requested questions  

What are group instruments?

Group instruments are the apps or software program used to arrange duties, information, communication, paperwork, and extra at a centralized platform to handle work extra effectively.

Why are group apps necessary?

Group apps show you how to enhance productiveness, improve work effectivity keep organized, scale back stress, enhance collaboration, and monitor undertaking progress.

Which is the very best instrument for organizing the office?

It’s laborious to select the very best instrument for organizing within the office however here’s a record of some high group apps: ProofHub, Todoist, and Notion.


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