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11 Prime Group Apps to Create Productive Office in 2023

Group apps are there to make your work life simple. 

One of the best group app is the one which lets you set objectives, create an agenda, observe staff & mission progress, streamline communication, collaborate with the staff, and hold issues so as.  

The last word aim of the group is enterprise success. You simply want the fitting group instruments and practices in place.

Do you know 79% of workers endure from gentle, average, or extreme burnout as a consequence of poor group?

As soon as your group is in line, you possibly can elevate your corporation from the challenges it’s going through  as a consequence of lack of group primarily together with:  poor productiveness, pointless stress, office conflicts, damaged workflow & communication, and nonalignment in operational processes.

On this submit, I’ve listed the perfect 11 group apps for a extra productive office in 2023. Whether or not you need assistance with self-organization, managing a staff, or simply conserving your recordsdata so as, you can see the fitting answer for you. 

I’ve tried a fair proportion of productiveness instruments over the previous decade. I ready this record primarily based on thorough analysis and an in depth evaluation. I  have taken numerous elements into consideration similar to worth for cash, ease of use, and particular options whereas creating this record. Hope, it is going to allow you to make an knowledgeable and unbiased resolution.     

Manage your initiatives, staff communication, file and paperwork with 14-Days free trial of ProofHub!    

11 Greatest group apps for a extra productive office in 2023 

  1. ProofHub – Greatest for mission administration and staff collaboration
  2. Evernote– Greatest for organizing notes
  3. Todoist – Greatest for organizing duties
  4. Notion – Greatest for information administration
  5. Calendly – Greatest for schedule administration
  6. RescueTime – Greatest for organizing time 
  7. Zoom – Greatest for organizing video conferences
  8. Dropbox – Greatest for cloud storage and file sharing 
  9. ActiveInbox – Greatest for electronic mail administration
  10. Zapier – Greatest for workflow automation
  11. Habitica – Greatest for aim monitoring

How group apps may also help your corporation?  

Group Apps assist your corporation with outlined workflows, centralized mission and staff administration, streamlined communication, complete monitoring, reporting, & evaluation, and superior collaboration & engagement. The end result can be improved productiveness, aligned operational processes, elevated effectivity, efficient communication, and enhanced group.

11 Greatest group apps to create a productive office

Group apps are designed to unravel the group challenges confronted by managers in organizing groups, duties, shoppers, and themselves. I’ve listed the highest 11 greatest group apps that may allow you to tackle these challenges and make your life simple. 

1. ProofHub – Greatest for mission administration and staff collaboration


ProofHub is the perfect group app that provides mission administration and staff collaboration collectively in a single place. It supplies you final management to keep on prime of your work — from organizing your individual agenda of the day to managing teamwork, conserving observe of initiatives, and channelizing staff collaboration it places the whole lot in a single place. 

ProofHub is sometimes called an final productiveness software as a result of you will have a centralized platform to handle the whole lot from duties to groups to shoppers. You don’t really feel any must go to completely different locations to seek out recordsdata, messages, initiatives, experiences, consumer necessities, and so forth.

Key options

1. Manage your self with a user-friendly dashboard: No extra mess. With “Agenda”, you get a transparent view of the duties which might be Overdue, At present, and Upcoming. It’s much more competent than a fundamental to-do record. 

Proofhub user-friendly dashboard

“Tasks” within the dashboard comprises all the main points of initiatives. You’ll be able to entry and plan your calendar with My Occasions & Milestones out of your dashboard.   

ProofHub dashboard offers you full management of your workflow: groups, initiatives, and communication.    

2. Save time on assigning and scheduling duties from a single place: No want of switching tabs. With ProofHub, you possibly can merely create and assign duties. You’ll be able to set due dates, add job descriptions, set priorities, add custom-made workflows, create subtasks, and customized roles.      

scheduling tasks

You should utilize labels – “low”, “medium”, “excessive”, or “pressing” – to set priorities. Helps you make sure that you meet the deadlines.   

use labels to set priorities

You have got a recurring job characteristic that lets you automate repeated duties. You’ll be able to set the frequency of scheduled duties. Helps you save time.

3. Get all the data in a single place: Nothing is scattered. You’ll be able to view your entire duties and knowledge in a single placewho the duty is assigned to, what stage it’s in, the way it will have an effect on the workflow, and extra in 4 completely different views: Kanban Board, Desk, Calendar, and Gantt Chart.         

Kanban Board

4. Keep away from confusion by sharing recordsdata on-line: No want to make use of a number of instruments. With ProofHub, you possibly can arrange a devoted channel for file sharing and a location for storage. Everybody is aware of the place to search for the data. ProofHub comes with Google Drive, DropBox, and different cloud platforms integration. 

It’s also possible to share recordsdata from computer systems in a number of file codecs, together with JPEG, PNG, PDF, and extra. Editors can collaborate and share actionable suggestions on the hooked up recordsdata.

multiple file formats

5. Streamline communication and collaboration: No extra accountability conflicts. You’ll be able to immediately message your teammates one-on-one or in-group with real-time built-in chat.  

real-time built-in chat

Tag colleagues on initiatives or duties utilizing @point out job feedback and keep away from accountability points. The tagged person will get a right away notification.   

Use Undertaking discussions to maintain everybody’s staff, shoppers, and all stakeholders on the identical web page. 

Project discussions

You should utilize Notes to jot down the vital particulars and share them with teammates.  

use Notes to jot down

6. Grasp time administration with time monitoring: Clearly know the place your time is spent. With ProofHub time monitoring, you possibly can manually add the time spent and mechanically observe the time spent on the mission. It’s also possible to add estimated time for initiatives. This helps you in time evaluation.       

ProofHub time tracking

7. Get an in depth overview of the mission’s progress with mission reporting: No extra guessing work on the way you carried out. Undertaking experiences give you an in depth overview of mission progress and give you actionable insights. This helps in enhancing mission planning and productiveness evaluation.   



  • All-in-one platform that eliminates the necessity to spend money on a number of instruments.
  • Offers you with final management over duties, groups, and shoppers. 
  • On-line proofing to collaborate on inventive property together with your staff and share actionable suggestions immediately.
  • Bulletins for celebrating and fascinating with distant groups
  • Handle initiatives straight out of your electronic mail inbox.  
  • Consumer-friendly interface. You and your staff can get used to the software shortly.
  • Minimal studying curve that makes it simple to undertake by everybody.   
  • Limitless customers and limitless initiatives for a flat charge. Price-effective for small to mid to massive groups.


  • Not supreme for people or solo freelancers  
  • Generally notifications can get overwhelming


ProofHub presents two plans: ESSENTIAL and ULTIMATE CONTROL. 

ESSENTIAL plan is on the market at $45/month when billed yearly. Ideally suited for a small staff. Limitless customers: you possibly can add as many staff members as you want with none further prices.

ULTIMATE CONTROL plan is on the market at $89/month when billed yearly. Ideally suited for big groups. Limitless customers, Limitless initiatives, and Superior options you possibly can add as many staff members and initiatives as you want with none further prices. 

ProofHub presents you a 14-day free trial. It’s your probability to see the software in motion and examine each characteristic. You get entry to all of the options in a free trial. You’ll be able to even schedule a free demo to study from the help staff how this software works. 

Join a 14-day free trial to handle your staff without cost, and consider how everybody in your staff likes ProofHub.  

2. Evernote – Greatest for organizing notes

Evernote - Best for organizing notes

As per my evaluation, Evernote is the perfect app out there for note-taking. It may possibly allow you to with group additionally by changing notes or to-dos into duties. It looks like a easy note-taking app, however it’s greater than that. You’ll be able to create duties out of your notes, delegate duties and look at all of the duties in a single place. 

It’s good for notes and job group, however comes with restricted mission administration capabilities.              

Key options 

  • Sync and set up notes throughout gadgets 
  • Create and assign duties out of your notes or to-dos
  • Join notes with calendar for scheduling and planning
  • View all of the duties in a single place in numerous classes 
  • Scan paperwork and convert them into digital recordsdata with a doc scanner 


  • You’ll be able to add textual content, photos, audio, scans, PDFs, and paperwork to notes ( I actually like this characteristic)    
  • Highly effective search capabilities to seek out notes utilizing titles, dates, content material sorts, and so on
  • Get templates to create notes quicker and higher    


  • Restricted mission views
  • Month-to-month storage and add restrict
  • Naked bones free plan 


Evernote has three plans: free, private, {and professional}.

Free plan is for everybody. You’ll be able to improve to the Private plan for $14.99/month, and the Skilled plan for $17.99. Private plan is nice for self-organization.  

3. Todoist  


Todoist is among the greatest simple-to-use group apps that lets you set up your job from a single window. It comes with a neat and clear interface that brings readability to your thoughts with simple group. You’ll be able to create duties, observe progress, delegate duties, create shared folders, and far more for full job group and administration. 

However what I noticed is it has restricted mission administration capabilities for complicated mission administration.           

Key options

  • Simply create duties with a fast add button and add job particulars. Set priorities, reminders, and create subtasks.         
  • Routinely sorted duties into classes: At present and Upcoming.
  • View all of the duties in a single place with the Todoist board and Kanban board 
  • Delegate duties with shared folders and share recordsdata  
  • Take the quiz to create private productiveness experiences   


  • Consumer-friendly interface and straightforward to make use of
  • Collaborate with a variety of software program 
  • Free templates to shortly begin engaged on initiatives 


  • Not supreme for complicated mission administration
  • Restricted mission administration options 
  • Required integrations with a number of apps  
  • Expenses charge per person 


Todoist has three plans: Free, Professional, and Enterprise. Free plan is for everybody. Professional plan is $4 per person per thirty days. Marketing strategy is $6 per person per thirty days. Sadly, there isn’t a free trial for the Professional plan.

4. Notion – Greatest for information administration

Notion - Best for knowledge management

Notion is a good software for organizing mental property and information administration of your group. It can make it simple so that you can kind, retailer, create, and discover info. You’ll be able to create notes, paperwork, and initiatives in a central place. Thus, you do not want a separate platform for information property administration. 

Anybody within the staff with permission can entry, create, and collaborate on the information property. 

I discover this software an important possibility for individuals who need assistance with mission documentation. However restricted mission monitoring, administration, and reporting options might want you to search for different instruments.         

Key options:

  • Engineering Wiki lets you centralize all of your information
  • Assembly notes will let you create notes utilizing superior options
  • Carry all of your initiatives to 1 place


  • Create superior notes utilizing options like code snippets, photos, movies, and extra     
  • Search by means of initiatives utilizing filters and labels
  • Consumer-friendly interface  


  • Lack of superior mission administration options
  • Restricted choices within the free plan 


Notion has 4 plans: Free, Plus, Enterprise, and Enterprise.

Free plan is for everybody however you can not handle a staff with it. You must improve to Plus plan which prices you $8 per person per thirty days. For managing a big staff, it’s worthwhile to subscribe to a Marketing strategy ($15 per person per thirty days) or Enterprise plan. 

5. Calendly – Greatest for schedule administration 

Calendly - Best for schedule management

Calendly is a good software for schedule administration. It presents you superior calendar scheduling capabilities that allow you to within the group, time administration, and enhancing productiveness. With its scheduling automation, you possibly can eradicate the necessity for back-and-forth emails to seek out the right time for scheduling an appointment. 

Key options

  • Share your Calendly availability with everybody
  • Schedule appointments as a staff and see their availability    
  • Sync with different calendars in actual time  
  • Ship electronic mail reminders for the appointment  
  • Combine with many of the in style apps similar to Zoom, Salesforce, and Paypal


  • Sync with different calendars in actual time  
  • Request an automatic follow-up assembly 
  • Routing varieties for assembly attendees to request info 


  • Doesn’t combine flawlessly with all electronic mail platforms   
  • Costly month-to-month plans  


Calendly presents 5 plans: Primary (free), Necessities ($8 per seat per thirty days), Skilled ($12 per seat per thirty days), Groups ($16 per seat per thirty days), and Enterprise (customized pricing).

6. RescueTime – Greatest for organizing time 

RescueTime - Best for organizing time 

RescueTime is among the greatest instruments for organizing time. It helps you analyze the place you frolicked with insightful time monitoring and take management of your time. You’ll be able to set day by day customized objectives, block focus classes, and far more.

Not simply that this software additionally analyze your focus and share ideas to enhance your time administration. It really works as a time administration coach for you. 

Key options

  • Automated time monitoring   
  • Block distractions when ‘focus time’ triggers
  • Analyze focus and share ideas that will help you keep on observe  
  • Time monitoring experiences to investigate the place you spend time
  • Present end-of-day summaries of how your day went     


  • Monitor time you spend on apps and websites 
  • In-depth reporting on the way you frolicked 
  • Alerts to remind you of day by day objectives


  • Lack of integration with different software program 


RescueTime Lite is free nevertheless it comes with restricted options. Rescue Time prices you $12 per thirty days, nevertheless it presents you premium options.           

7. Zoom: Greatest for organizing video conferencing 

Zoom: Best for organizing video conferencing

Zoom is a good video conferencing app that lets you join together with your distant staff by way of audio and video calls. It additionally lets you collaborate together with your staff by display sharing, including annotations, and recording conferences. You’ll be able to set up all of your distant staff conferences with Zoom.   

Key options

  • Zoom Chat to ship messages to staff members in conferences  
  • Combine flawlessly with different software program  
  • Translated captions for simple understanding
  • Share display throughout conferences


  • Zoom Chat to ship messages to staff members in conferences  
  • Combine flawlessly with different software program  
  • Translated captions for simple understanding
  • Share display throughout conferences    
  • Straightforward to make use of
  • High quality audio and video conferencing 
  • Assembly filters and backgrounds


  • Assembly time and members are restricted within the free plan 
  • Advanced plan pricing construction 


Zoom fundamental plan is free for everybody. However you possibly can improve to Professional, Enterprise, Enterprise Plus, and different plans to get entry to premium options. 

8. Dropbox – Greatest for cloud storage and file sharing   

Dropbox - Best for cloud storage and file sharing

DropBox is among the greatest apps to deliver all of your recordsdata collectively. It lets you on-line retailer, share and switch your recordsdata, paperwork, movies, photos, and extra at a central place. Anybody with permission can entry the recordsdata from cloud storage. Thus making it simple on your staff to collaborate and hold the whole lot organized.        

DropBox additionally lets you share recordsdata of enormous measurement. 

Key options

  • Cloud storage permits one to retailer and entry recordsdata from anyplace  
  • Switch massive recordsdata upto 100 GB   
  • Integration with different software program 
  • Backup recordsdata in order that you don’t lose them  


  • Quick add pace
  • Superior degree of safety 


  • Advanced person interface 
  • Restricted cupboard space in fundamental plans 


DropBox’s plan Plus prices you $9.99/month for one person when billed yearly and Household plan prices you $16.99/month for six customers. 

9. ActiveInbox – Greatest for electronic mail administration   

ActiveInbox - Best for email management   

ActiveInbox is among the greatest instruments to prepare your electronic mail inbox. It turns your Gmail right into a job supervisor. With ActiveInbox, you possibly can create duties from Gmail, kind emails, and clear undesirable emails. It helps you keep organized with a variety of electronic mail group options. However, on the similar time it might improve your electronic mail utilization obsession.  

Key options 

  • Flip emails into duties for electronic mail mission administration 
  • Ship light reminders to maintain on observe  
  • Automated follow-up if you don’t reply to emails   
  • Type your mission into folders 


  • Simply combine with Chrome
  • Enhanced electronic mail management.   
  • Inexpensive pricing 


  • Change electronic mail interface 
  • Doesn’t supply superior group capabilities


ActiveInbox’s Skilled plan prices you $5.37 per account/month when billed yearly. If you wish to handle your particular person inbox, Skilled plan is the fitting possibility.             

10. Zapier – Greatest for workflow automation

Zapier - Best for workflow automation

Zapier is an incredible platform to automate your workflow. It integrates with hundreds of enterprise apps to automate their workflow. It’s a very helpful productiveness app to avoid wasting time. It really works primarily based on the situations. 

For instance, save electronic mail attachments on Google Drive. For those who obtain an electronic mail with an attachment, it is going to be saved in Google Drive with automation.      

Key options          

  • Workflow automation to automate your day by day duties  
  • Combine with hundreds of enterprise apps for enhanced performance
  • Its filters allow you to management when a Zap runs primarily based on particular situations
  • Gives a variety of customization choices


  • Consumer-friendly interface
  • Inexpensive for companies
  • Superior safety features    


  • Restricted characteristic within the free plan
  • Requires a studying curve to get began 


Zapier presents 5 plans: Free , Starter ($19.99), Skilled ($49), Workforce ($399), and Firm ($799). 

Free plan is for everybody. Starter and Skilled plans designed for people. For the staff and your entire group, you possibly can select a Workforce and Firm plan.      

11. Habitica – Greatest for aim monitoring  

Habitica - Best for goal tracking

Habitica is a cool goal-tracking app to maintain you on observe and obtain your objectives. It makes use of the aspect of gaming for aim monitoring and job administration. You’ll be able to set rewards if you obtain the objectives and punishment if you don’t.  

Key options 

  • Create, delegate, and observe duties with a job record  
  • Monitor Your Habits and Targets
  • Earn Rewards for Your Targets
  • Create a powerful social community to encourage you
  • Chat space to attach together with your staff


  • Interactive person interface 
  • Cellular-friendliness 
  • Group of customers 


  • Lack of updates and new options
  • Lack of integrations with different software program  


Habitica has primarily two plans: private and group plans.

Private plans are free to make use of. Group plan prices you $9 per thirty days + $3 per member. It’s supreme for managing a small staff. 

How to decide on the perfect group app?

Group apps are of nice help to managers. It takes away stress, saves time, and improves productiveness by conserving the whole lot organized – out of your duties to recordsdata, paperwork, communication, schedule, and the whole lot associated to work. Step one is to decide on the fitting group app that greatest serves you. Nevertheless, it may be overwhelming, contemplating the variety of choices out there out there.  

Listed here are some fast ideas for selecting the perfect group app:  

  • Determine your wants: Group apps can be found in numerous classes: duties, recordsdata, conferences, communication, initiatives, and so on. Outline what you need assistance with.
  • Discover the fitting app: Take a look at the options of the app and search for the options primarily based in your wants. A whole group app is one which lets you handle your job, recordsdata, communication, groups, and initiatives all from one place. Nevertheless, if you would like assist with a selected space, you possibly can go for a feature-specific app for an inexpensive possibility.      
  • Ease of use and compatibility: Search for an app with a neat and clear person interface and straightforward to navigate. Make sure that it’s appropriate with the software program you might be at present utilizing similar to Gmail, Calendar, and Google Drive.   
  • Safety and privateness: Keep in mind the safety features of the app. There are 5 layers of safety: Bodily safety, Community & system safety, Software safety, Privateness, and Compliance. Make sure that your service supplier complies with safety measures.  
  • Critiques and free trial: Undergo the unbiased evaluations of the app on the favored platforms similar to G2, Capterra, and Software program Recommendation. This gives you a transparent concept concerning the professionals and cons of the app. Final, however not least, take a free trial of the group app to make a ultimate resolution.

Strive ProofHub for FREE and see the way it works.        

How are you going to set up your work duties higher? 

A company app may also help you with group options, nevertheless it can not educate you concerning the group. You continue to must observe the fitting practices to prepare your work duties higher. 

Listed here are some fast ideas you need to use for higher job group:

  • Create a job record: Create day by day, weekly, and month-to-month to-do lists of vital duties. Discuss with the lists to remain organized.    
  • Set priorities: Determine what’s vital as a way to set up duties accordingly and meet the deadline.
  • Use calendar: Use calendar to plan your month-to-month duties, conferences, interviews, and coaching. Assessment the calendar sometimes to make changes and keep away from clashes.        
  • Delegate duties: Delegate duties to handle workload. Set the fitting expectations and clear deadlines. It helps you distribute work and obtain mission objectives.
  • Mark accomplished duties: Mark the duties which might be accomplished. It can allow you to scale back muddle.     
  • Use instruments to remain organized: Use a company app to create a devoted channel to prepare your duties, recordsdata, communication, and extra. It retains the whole lot organized.        
  • Scale back the burden: Reply to emails and cellphone calls. Don’t allow them to pile up. Block a time for replying to the work emails.    

Listed here are some the explanation why group apps are vital: 

  • Enhanced group: Group apps centralized your earlier decentralized workflows. This brings everybody on the identical web page and makes it efficient to collaborate.     
  •  Enhance productiveness: When the whole lot is as a substitute and properly organized, you will have psychological readability that makes you waste much less time discovering issues. You’ll be able to effectively work in your duties. 
  • Scale back waste hours: Streamlined workflow for each facet makes you simpler. You spend much less time in search of extra info and extra on work. 
  • Scale back stress: Group brings peace of thoughts. You should not have to ask everybody for the duty standing, recordsdata, paperwork, and so forth, which will be overwhelming.       
  • Take management: Group apps will let you take management of your initiatives and groups multi function place. You’ll be able to observe mission progress and make selections to make sure you meet the deadlines

Get organized and tremendous productive right this moment with ProofHub

The delivery of the group apps is the results of the need to counter the group challenges confronted by managers in mission and staff administration  scattered initiatives, decentralized workflow, and file sharing, inconsistent communication channels, and lack of monitoring  

In order that the office will be extra productive, environment friendly, and arranged, there isn’t a chaos, and also you keep organized with peace of thoughts. 

The one factor is it’s important to select the fitting software. Some instruments are good for organizing recordsdata, some are good for organizing communication, some are good for organizing time, and so forth. However the perfect software is the one which addresses all of the points. 

With ProofHub, you can see the fitting group in each space of your mission and staff administration — whether or not it’s duties and initiatives, recordsdata and paperwork, or staff communication. You have got full management!  

Guide a FREE demo to see learn how to take management of your group with ProofHub.

Ceaselessly requested questions  

What are group instruments?

Group instruments are the apps or software program used to prepare duties, recordsdata, communication, paperwork, and extra at a centralized platform to handle work extra effectively.

Why are group apps vital?

Group apps allow you to enhance productiveness, enhance work effectivity keep organized, scale back stress, enhance collaboration, and observe mission progress.

Which is the perfect software for organizing the office?

It’s exhausting to select the perfect software for organizing within the office however here’s a record of some prime group apps: ProofHub, Todoist, and Notion.


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